GENERAL GUIDELINES: NON-CONFORMITY OF SUBMISSIONS
Paper submissions that do not conform to these guidelines WILL be returned to the author(s) for re-submission before the Proceedings deadline. Revised papers must be re-submitted in both a hard copy and a diskette, or an electronic version, that are clearly labeled "revised".
NOTE: Do not send your full-length paper and diskette to the Conference Organizer.
Papers must be submitted to Jennifer Wilby. You may send copies of the paper, if requested by them, to your SIG Chair, panel Chair or co-host contact person.
Formatting Guidelines for Abstracts
The abstract should give an overview of your main theses, methods by which you plan to support your ideas and, if appropriate, a description of the case studies you plan to present.
Abstracts can be a full page in length, figures may be included, but do not go over the one page limit. Use the paper style guidelines for abstract style. Abstracts do not need to be submitted on disc. The preferred procedure is to send an e-mail copy to Harold Nelson for presentations at the main Asilomar site. For presentations at distributed sites abstracts must be submitted to the chair of the distributed site. State clearly which SIG it is to be considered for inclusion. Please do not submit abstracts for consideration to more than one SIG chair. Faxed abstracts will be accepted only under special circumstances. Abstracts should be submitted by January 15, 2001
The abstracts will be reviewed and the acceptance of papers will be based on the reviews.
Submission of Papers
Papers are to be submitted in the specified computer format on disc. Please follow the paper style guidelines as presented at the end of this call for papers. Individuals are limited to two papers. Papers presented at distributed sites will be included in published proceedings from the main site at Asilomar on one CD ROM therefore all papers submitted to distributed sites must follow the same time schedule for submitting abstracts and final papers utilizing the same style guidelines as those submitted to Asilomar.
If your paper is intended for a specific SIG, please submit it both to Jennifer Wilby and the appropriate SIG chair. Jennifer Wilby must receive both hard and disc copies of your paper by April 2st , 2001. The SIG chair may only require a hard copy.
After submission, papers may be edited. Jennifer Wilby and Janet Allen will be the general editors, but they will co-opt experts in different areas for assistance. We will attempt to forward your paper to you after editing for your approval, but that may not always be possible.
Overhead projectors will be provided for all paper/symposium panels. If you have more specialized audio-visual needs, please notify the local organizers when you submit your registration. It may not be possible to respond to last-minute requests.
PAPER STYLE GUIDELINES:
DEADLINE FOR FORMATTED PAPERS IS MARCH 16, 2001. SUBMISSIONS AFTER THIS DATE WILL NOT BE INCLUDED IN THE CONFERENCE PROCEEDINGS.
SUBMIT PAPERS TO:
59 Browning Road
York YO42 2GN
PREPARATION, LENGTH AND PRINTING
A printed (hard) copy of all papers must be submitted along with an electronic submission on a 3.5" diskette. Alternatively a printed copy may be submitted by mail and the electronic version submitted by E-mail please be sure that you note this on both submissions. However, if papers are submitted by E-mail, they should be sent as attached files with a description in the body of the message as to what word processing package has been used to create them.
The printed copy of the paper will be used for review and to ensure correct layout. The primary author's last name and page numbers should be written in blue pencil on the lower right hand side of the back of the hard copy of the manuscript. A copy must also be sent to your panel chair IF YOU KNOW WHO THIS WILL BE.
Insert page numbers on the electronic version in the footer of each page beginning with page number 1, centered in 12 point regular type (not bold).
Insert headers on the top of each page, centered in 12 point bold type using a shortened version of your paper title. Headers should not exceed one line.
Disks can be either IBM or Macintosh format; the files should be saved in Microsoft Word format, Version 6 for either Macintosh or Windows machines. Any other word-processing package must be approved prior to submission. Artwork and tables should be pasted into the Word document.
The length of the paper should not exceed 20 pages, including title/summary page and references. Do not start a new page after the title and abstract. Pages must be single-spaced. Type on one side only. Skip a single line between paragraphs of text. Do not indent the first line of each paragraph. Paragraphs should be both right and left justified.
TYPEFACE, PAPER SIZE AND MARGINS
The preferred typeface is Times New Roman. The type size is 12 points. Please use the page set-up command to ensure that your paper is prepared on US LETTER size paper (8-1/2 by 11 inches). Leave one-inch margins at the top and the bottom of the page; 1.25 inches on both right and left sides.
TITLE AND AFFILIATIONS
The title should be written on the first line of the first page, centered in upper case bold capital letters, 12 point font.
The authors' names should be centered two lines below the full title in upper and lower case bold letters.
Affiliation and mailing address should follow on the next line, centered in upper and lower case letters (not bold). The corresponding author (to whom correspondence should be sent) should be indicated on the manuscript.
Please enter a short running title as the header at the top of each page except the first. This running title should be centered, 1/2 inch from the top of the page in 12 point type in bold upper and lower case letters.
ABSTRACT AND KEYWORDS
Two lines below the title and affiliation, type the heading "ABSTRACT" and then after one line space, start a brief abstract as the first paragraph of the paper. You may use your program abstract or a suitable alternative.
At the end of the summary, skip a line and then type "Keywords:" (underlined and followed by a colon) followed by up to five (5) words that describe the focus and contribution of the paper. The summary should follow the title, author's name, and mailing address on the first page. Skip two lines and then begin the body of the paper (after an Introduction heading, if needed) immediately after the summary. Do not begin a new page.
Headings are NOT NUMBERED. All major headings are centered in bold in 12 point font. Do not put a period after the text of the heading. Leave two lines above a major heading, and one line clear below before the start of the next paragraph or second-level heading.
Subheadings (Second-Level Heading)
Subheadings are flush left, in 12 point type and bold and upper and lower (title) case as shown. There should be one line space before and one line space after this level of heading, as shown in the subheading for this paragraph.
The electronic version of the art should be included on the diskette or E-mail transmittal and incorporated into the word-processing file. DO NOT FLOAT GRAPHICS OR TABLES WITH TEXT, they must be placed where called approximat ely or all placed at the end of the file.
Figures should be labelled as "Figure X. Description of Diagram."
Figure captions should be typed directly below the figure, in bold 12 point type, upper and lower (title) case and centered.
Table captions should be centered below the table. Tables should be included in the manuscript proper and referred to in the text as "Table X. Description of Table." Table titles should be in bold 12 point type, upper and lower (title) case and centered..
When numbering equations, enclose numbers in brackets [ ] and place them flush with the right-hand margin. Refer to them in the text as "Equation [x]".
List bibliographic references at the end of the paper under the major heading "References". List authors alphabetically by the first letter of the first author's last name. References should be identified in the text of the paper by typing the corresponding name and year in parenthesis. If a page number is included, it should be set as (author, year, page number). DO NOT NUMBER REFERENCES, they must be alphabetical and unnumbered.
References should have a half-inch hanging indent as shown below and there should be no extra lines between references.
Book titles and names of journals should be printed in italics, not underlined. The format for the reference section should be as follows:
Author, A. (1991). Title of Book., XYZ Press, Place of Publication.
Author, B., and Author, A. (1995). "Title of Paper," Journal., 3(1):1-20.
Author, C., Author, A., Author, B. and Jones, G. (1996). "Title of Paper," in Title of Book, (E. Editor, ed.), XYZ Press, Place of Publication.
For multiple publications in the same year by the same author:
Bauthor, B., and Aauthor, A. (1995a). "Title of PaperA," Journal. 3(1):1-20.
Bauthor, B., and Aauthor, A. (1995b). "Title of PaperB," Journal. 16(4):25-50.
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